If you are unsure, then in Outlook as an example, you can have a preview of the emails. Delete it.Ĭheck whether the thing requires your attention or is worth your time. You can delegate across, upwards and to other departments as well. Note that delegating does not just have to be to people that may report to you. Ensure that there is some measure in place to check that the task has been completed by the person to whom you have delegated. There is a fine line between delegation and abdication. You might still be ultimately accountable for the completion of the task, but ask yourself if you are the one best suited for the work. Is it important or necessary for you to do the task? Is it your responsibility to do? If the answer is no, then delegate it. You can spend the time until then planning the meeting and getting the things done that are more important at that point in time. It could be a very important task, yet it might be able to wait until an upcoming meeting in a few days. You can defer it and look at the email later in your free time. You might even find that some of the tasks that you defer could become obsolete and be deleted.Īdditionally, there may be some tasks that come across your desk that you may just not be able to deal with straight away. You might have a task that can’t be completed quickly and is not of a high priority at that time - simply defer it. Remember, multitasking is the enemy of effective time management. If your task takes longer than 120 seconds and you still need to do it, work on this task alone for 30 minutes or until you complete it. People often start with a task, get sidetracked and start with another, then come back to the first and at the end of the day they were busy, but not productive. In other words, if it is important for you to do and you have the time to do it, then get it done straight away. Provided of course it is not a task to delete, delegate or defer. If a task can be completed there and then in a few minutes, then just do it. The Eisenhower Method of time of time management is broken down to a simple process. ![]() Eisenhower What is the Eisenhower Method? “What is important is seldom urgent, and what is urgent is seldom important.” This led him to invent a principle that helps us prioritize our tasks by urgency and importance. Eisenhower was faced with many tough decisions concerning the tasks he had to focus on every day. ![]() Prior to becoming the 34th President of the US, Dwight Eisenhower served as the Allied Forces Supreme Commander during World War II. Written by: Kelly Crossley, Maureen Data Systems (MDS), Microsoft Azure Practice Lead
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